Healthcare carries the highest standard of accountability. Visitors interact with vulnerable populations, sensitive records, and regulated spaces every day. A paper logbook here is not just inefficient — it is a liability.
ViXitMI replaces it with a check-in that ties every visit to the right resident or patient, captures consent at the moment of entry, retains the record for 10 years, and delivers the compliance report automatically each month.
Compliance drivers: HIPAA, AHCA, Joint Commission, CMS Conditions of Participation
The compliance obligation is the same whether you operate one location or forty, and whether your surveyor arrives from AHCA, the Joint Commission, or CMS. These are the environments the platform was designed around:
Operating in schools or after-school programs as well? The obligations differ — see the FERPA and pickup-authorization page.
Your administrative team maintains the directory. A visitor selects who they are there to see, the reason for the visit is documented, and the record is written against that individual — so an audit question about one resident is answered from one search.
Reports can be pulled on demand for a single location or for every location at once, which is the difference between answering a multi-site question in an afternoon and answering it in a week.
Acknowledgements are presented at the kiosk and stored with the visit, so the record of what a visitor agreed to lives with the visit itself rather than in a separate binder nobody can produce on request.
Reports are produced automatically and emailed to the administrator you designate — for one location or every location at once — rather than assembled by hand the week a surveyor is due.
Staff see what their role requires and no more. Every action is timestamped and attributed to the user who took it, which is what turns a visitor log into an audit trail.
Records are retained for 10 years across every data type, and nothing is permanently deleted — removal is a soft delete, so a record withdrawn from daily use is still there when an investigation needs it. Every action carries a timestamp and the user who took it, and organizational data is fully isolated.
That combination is what a surveyor is actually asking for when they ask to see your visitor records: not a list of names, but a defensible account of who was present, why, what they agreed to, and who recorded it.
Per location per month. Every feature included. No setup fee, no contracts required.
ViXitMI, the visitor management platform from MI Digital Labs, starts at $49 per location per month on month-to-month billing, with every feature included and no setup or implementation fee. Rates go down with term length, never up: 1-Year is $39, 2-Year is $34, 3-Year is $29 per location per month. Pricing is per location — there are no per-user or per-visitor fees, and no compliance features are gated behind a higher tier. iPad kiosk hardware is optional: use your own devices, buy the hardware outright, or finance it monthly alongside your subscription.
| Term | Billing | / mo | Savings |
|---|---|---|---|
| Month-to-Month | Billed monthly | $49 | — |
| 1-Year | Billed monthly | $39 | Save 20% |
| 2-Year | Billed monthly | $34 | Save 30% |
| 3-Year | Billed monthly | $29 | Save 40% |
Starting price — as low as $29 per location per month on a 3-year term.
HIPAA capabilities are not an add-on and are not gated behind a higher tier — 10-year retention, timestamped audit trails, and compliance reporting are included at the standard per-location rate. Full detail on the pricing page, or contact sales for a multi-location rollout.
Deploy in days, not months. No IT department required.